Executive Council Minutes - August 10, 2016

Members present: Mindy, Lori, Jill, Yen, Jody, Jake, Megan, Chris

1. Minutes from last meeting read and approved
2. Membership report read and approved: 54 members (48 staff, 4 retirees, 2 students)
3. Treasurer's report read and approved: $1198.63
4. Old Business
• Council functions
• Reps
• Welcome Chris Dieckman
• By-laws/Policies
• Megan, Jody, Jill posted updates to Cypoint & blog
• Jill will post to Staff Lounge bulletin board
• Also new Fire/Evac procedures
• Communication
• Lori has the list of retirees, will contact for next event
• Deb Moore info not current
• Inform
• Council proposed changes:
• Posted monthly, optional July
• More reader friendly/staff participation
• Move back to Council writing/editing/posting
• Lori motioned to approve changes
• Megan second
• Unanimous vote and approval
• Mindy will email Chris K about changes
• Finances
• Yen was asked to provide information to Provost Office about LSA accounts
• Retirements
• Call for volunteers to help set-up/work/clean-up
• Healthy workplace/Wellness
• Jill - no report, most members N/A
•  Pop Cans
• Mindy will return
• Staff Lounge
• Mystery toaster ok to stay, unplug when not in use
5. New Business
• Shoe Drive Fundraiser
• Not using Funds to Orgs
• Required contract, not beneficial to LSA
• Using Shoebox Recycling
• Available until Ice Cream Social
• Ice Cream Social, Staff Lounge, Sept 15, 1:30p-3p
• LSA will set up at 12:30 and staff
• Yen will take money
• Jody will make poster
• Carolyn E volunteered to make chocolate/caramel sauces
• Jill will buy:
• 2 - 4.5 qt vanilla ice cream
• 1 - 4.5 qt chocolate ice cream
• 4 - 10 oz frozen strawberries
• 1 pk chocolate sandwich cookies 
• 1 jar chopped peanuts
• 1 box assorted Edy's fruit bars
• Jill will turn down freezers when unloading groceries
• Jill will bring Volunteer Coordinator sheets
• October "O" Foods
• Donuts/bagels
• Repeat order from last time
• More cinnamon crunch, fewer raisin, whole grain (oatmeal) bagels
• More choc/plain glazed, fewer maple
6. Next meeting - September 14, 2016